Meeting Items

Meeting Items

The Welcome
Most meetings start with a welcome and general housekeeping speech by the group/meeting leader. These cover aspects including what the group is about, who the current committee are and what visitors should expect to see and do during the meeting.

Passing Referrals
How are members to record referrals given? It is important to get and give feedback. Do you have a policy on members rewarding each other for referrals passed or is it not expected?

Do you have a definition of what is a referral as opposed to a lead?
What reporting provisions do you have in place to report to the membership, not about the individual referrals (that is up to members to disclose) but reports with regards to the overall activity of the group and how this tracks with regards to the expectations or plans for the group. This sort of reporting also highlights if there is a need for training in a specific aspect of the group's activity.

One-Minute Presentations
Members and visitors at networking groups speak about themselves, what they’re looking for to help grow their business, new ideas and concepts, for between 45 seconds and one minute each.

Member Business Card Passing
Although there has been a growth in using cloud-based systems (such as Refur), it is still good practice to have a business card box that is passed around the meeting to allow members and more importantly visitors to retain the cards of the group’s members. Again, even if the group is using an electronic referral system, having a business card holder with all the cards of members is still important. Networking is done in the real world, with systems like Refur doing the ‘paperwork’ in the cloud.

Longer Presentations
At most networking/referral group meetings there is a roster of people who deliver a longer presentation. The norm is a 10-minute speaker, however, at larger meetings I have seen speakers do five-minute presentations. The aim of the longer presentation is to allow the member to give more detailed information. This can be useful as they are not able to do a Recon Meeting with every member all the time, so it helps to add more to the knowledge of the group. Many groups ensure that a new member does a longer presentation between one or two months after joining. This is because they will not have had a chance to do a Recon Meeting so soon.

The timekeeper is to find an unobtrusive way of indicating that a speaker’s time is nearly over. Keeping time is a thankless task, but essential to ensure no one dominates the meeting by speaking too long and the meeting runs to its allocated time.

Visitor Business Card Passing
Visitors should be encouraged to pass their business cards around the group for members and other visitors to keep if they desire. It is often sensible to get the visitors to circulate their business cards in the opposite direction that the member business card box is travelling.

Group Philosophy
What is the reason your group was created? Was it strictly to pass referrals, was it to promote mutual business development? Why did you come together?

Group Charity
Does your organisation support any charities or not for profit groups in your area or nationally? What are your expectations for member participation in these efforts with regards to either fundraising or participation?

Meeting Agenda
What is your group meeting agenda? It is important that everyone knows what is supposed to be covered in the meeting.